Kantata pricing: what it costs and what to ask
Kantata sells every plan through a custom quote, so the price you pay depends on how well you negotiate and how much you know before the first call. This guide covers what Kantata says about pricing, what else adds to the cost, and the questions buyers ask most. Agileday makes a competing PSA.
Does Kantata publish its prices?
No. As of Oct 20, 2026, Kantata's pricing page shows no plans and no prices. It says plans are tailored to "your company size, goals, and the way your team works", and the next step is a form that puts you in touch with a PSA advisor. Capterra lists Kantata as priced per user per month.
Some review and comparison sites publish their own estimates of Kantata's per-user price. They disagree with each other by a wide margin, and none of them comes from Kantata, so treat them as guesses. The only number that counts is the written quote, and the questions below decide how good it is.
What do you get with a Kantata subscription?
Kantata covers resource management and forecasting, project management, and financial management for services firms, with more than 1,200 prebuilt connectors, APIs and built-in MCP support. It comes as Kantata OX, a standalone platform, or Kantata SX, which runs on Salesforce. Which features sit in which plan is not publicly available.
On the AI side, Kantata offers an AI Expertise Engine, introduced in October 2025, and a Resourcing Agent, launched in September 2025. Its pricing page does not say whether AI features are included in every plan or priced separately, so ask.
| What you might buy | Publicly stated by Kantata (as of Oct 20, 2026) |
|---|---|
| Plans and editions | No plans named; OX or SX |
| Per-user price | Not publicly available |
| What drives the quote | Company size, goals and the way your team works |
| Integrations | 1,200+ prebuilt connectors, APIs, MCP support |
| AI features in each plan | Not publicly available |
| Implementation fee | Not publicly available |
| Trial | Not mentioned on the pricing page |
What else adds to the cost of Kantata?
The subscription is only part of the first-year bill. Implementation, the people who run the project on your side, integrations beyond the prebuilt connectors and, for Kantata SX, any Salesforce licenses your users need all count.
Kantata has independent implementation partners as well as its own services team, so ask who runs the project and who pays them.
- Implementation and migration: configuration, data migration and training, by Kantata or a partner.
- Your own team's time: project leads, finance and the consultants who test and learn the new tool.
- Salesforce licenses (SX): whether every SX user needs one, and at what price.
- Integrations: which connectors are included and which need a partner or your own developers.
- Renewal: how much the price can rise at renewal, and the notice period if you want to leave.
What should you ask in a Kantata pricing call?
Ask for the total first-year cost in writing, not the per-user price. Then ask which people need a paid license, whether licenses can ramp up as the rollout moves from phase to phase, and what the contract commits you to. Buyers raise these questions most often when they compare PSA quotes with us.
- What is the total first-year cost, including implementation, migration and training?
- Which users need a paid license: occasional time loggers, subcontractors, finance and sales users?
- Can we start with the teams in phase one and add licenses as the rollout grows?
- Can we buy only the modules we use now and add the rest later?
- Are AI features and agents included in our plan, or priced separately?
- For Kantata SX: which Salesforce licenses do our users need, and who sells them?
- What is the minimum term, the minimum fee, and the cap on price increases at renewal?
- What happens to our data, and what does it cost, if we leave?
Is Kantata expensive?
Price is not what Kantata's own users complain about most. In our analysis of 178 recent G2 reviews of Kantata, written between October 2024 and October 2026, only 4% raised cost. The heavier costs reviewers describe are effort.
Rigid features and usability each came up in close to three in ten reviews, which shows up as admin time and workarounds rather than on the invoice.
So compare quotes on effort as well as price. A cheaper license that needs a full-time administrator, or a tool your consultants avoid, costs more by the second year. For the ways teams solve that, see Kantata alternatives and competitors.
Most PSA vendors that sell to larger firms work the same way: Certinia and NetSuite SuiteProjects Pro are quote-only too. Tools for smaller firms tend to publish prices.
| Vendor | Published prices (as of Oct 20, 2026) |
|---|---|
| Kantata | Quote only |
| Certinia | Quote only |
| NetSuite SuiteProjects Pro | Quote only |
| BigTime | Essentials from $20 per user per month; higher tiers on request |
| Scoro | €15 to €52 per user per month, minimum 5 users; custom over 50 people |
| Productive | About $10 to $29 per user per month; top plan on request |
| Agileday | List prices per user per month on the Business plan; Enterprise plan custom |
How does Agileday's pricing compare with Kantata's?
Agileday publishes its list prices. Two tiers, Core and Operations, are priced per user per month on the Business plan, and the Enterprise plan is always custom. AI and agents are included in both plans. A one-time setup fee covers onboarding and data migration and is confirmed in your quote. Current prices are on the Agileday pricing page.
The difference between Business and Enterprise is not the feature set but how Agileday is run for you: Enterprise adds single-tenant architecture, test and staging environments, SCIM, contextual permissions, and a tailored SLA with 24/7 support. For how the two products differ beyond price, see Agileday vs Kantata.
Agileday is not the cheaper choice for everyone. A firm under 50 people, or one that only needs time tracking and invoicing, pays for more than it uses. And a firm standardized on Salesforce may find that Kantata SX's single data model is worth the extra licenses.
Frequently asked questions
Kantata doesn't publish enterprise prices: every plan is quoted on company size, goals and ways of working. For an enterprise rollout, the license is only part of the cost. Ask for a written first-year total that includes implementation, migration, training and, for Kantata SX, any Salesforce licenses your users need.
Kantata doesn't publish prices for either. SX runs on Salesforce, so the comparison has to include any Salesforce licenses your users need, which OX doesn't require. Ask Kantata to quote both on the same number of users and modules, and compare the first-year totals rather than the per-user price.
BigTime publishes an entry price, from $20 per user per month for its Essentials plan, and quotes its higher tiers. Kantata quotes every plan. BigTime is aimed more at smaller firms and Kantata at mid-market and enterprise, so compare the tiers you would actually buy, with implementation included.
Kantata's pricing page doesn't say. Implementation for a PSA at this level usually includes configuration, data migration and training, and Kantata works with independent implementation partners as well as its own team. Ask who runs your project, what it costs, and whether it is fixed price or billed by the hour.
