Next Gen PSA

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April 10, 2026

Kantata pricing: what it costs and what you get

Kantata does not publish pricing on its website. There is no pricing page, no per-seat rates, and no tier comparison visible to prospective buyers. To learn what Kantata costs, you contact sales. This is common in enterprise PSA. Kantata, Certinia, and most legacy PSA vendors price through custom quotes based on firm size, module selection, and contract terms. It makes comparison difficult, which is, of course, part of the strategy. Here is what is publicly known, what to expect, and what to evaluate beyond the per-seat number.

What is known about Kantata pricing

Kantata does not disclose pricing publicly. The following is drawn from third-party sources, industry analysis, and publicly available reviews.

Pricing model: Per-user, per-month subscription. Custom quotes based on organization size and modules selected.

Estimated range: Third-party review sites and industry analyses suggest Kantata pricing falls in the enterprise PSA range. Estimates vary, but the pricing is positioned above mid-market tools like Scoro, and below the full Salesforce ecosystem cost with Certinia.

Product lines: Kantata offers two product architectures: OX (standalone platform, formerly Mavenlink) and SX (Salesforce-native, formerly Kimble Applications). Pricing may differ between the two, and the capabilities are not identical.

Implementation costs: Enterprise PSA implementations typically involve professional services fees beyond the subscription. The implementation timeline and cost depend on firm size, data migration complexity, and customization requirements. IDC's analysis noted that "considerable training" is required for Kantata adoption, which suggests implementation investment may be above average for the category.

Contract terms: Enterprise PSA contracts are typically annual or multi-year commitments. Early termination provisions, renewal terms, and price escalation clauses vary by agreement.

What the subscription typically includes

Based on publicly available product documentation and feature lists:

Core platform modules:

Resource management and planning
Project management and delivery
Time and expense tracking
Business intelligence and reporting
Financial management and invoicing
Team collaboration

Expertise Engine (AI):

Sales Accelerator: opportunity scoring and deal predictions
Resourcing Accelerator: resource recommendations based on historical patterns
Forecast Accelerator: revenue and margin forecasting

Integration options:

SX is Salesforce-native (requires Salesforce license separately)
OX offers integrations with CRM, accounting, and collaboration tools

The specific capabilities included at each pricing tier are not publicly documented. During evaluation, ask which modules are standard and which require additional licensing.

What to ask during pricing discussions

When evaluating Kantata, or any enterprise PSA, the per-seat price is one variable among many. These questions surface the total cost of ownership.

1. What is included in the base price?

Not all modules are standard. AI capabilities, advanced reporting, and specific integrations may require additional licensing. Ask for a complete feature matrix at each pricing tier.

2. What does implementation cost?

Professional services fees for implementation, including data migration, configuration, training, and change management, can equal or exceed the first year of subscription costs for enterprise PSA. Ask for a detailed implementation quote alongside the subscription.

3. What is the training investment?

IDC noted that Kantata requires "considerable training" for adoption. Training costs include both vendor fees and internal time. A platform that requires 6 months of change management costs more than the licensing suggests. Compare this to Agileday's 4-week MVP implementation and NPS 80 adoption rates.

4. Which product line: OX or SX?

The two architectures have different capabilities and different roadmaps. Ensure you understand which product you are evaluating, what its specific feature set is, and whether it receives the same investment as the other product line.

5. What are the renewal terms?

Annual price increases, multi-year lock-in provisions, and early termination costs affect total cost of ownership. Ask about pricing escalation at renewal.

6. What does the Expertise Engine cost?

If AI capabilities are priced separately from the base platform, understand the additional cost. Evaluate whether the Expertise Engine's historical pattern recognition delivers value your firm cannot get from agent-driven operations on another platform.

Total cost of ownership: beyond per-seat price

The per-seat price is the visible cost. Total cost of ownership includes:

Cost component	What to evaluate
Subscription	Per-user/month × users × contract length
Implementation	Migration, configuration, training, change management
Salesforce license (SX only)	If choosing SX, Salesforce licensing adds to total cost
Training	Vendor training fees + internal time for adoption
Time to value	Months from contract signing to platform generating value
Integration costs	Connecting PSA to CRM, ERP, and other systems
Opportunity cost	What your team does not do while implementing

A platform that costs less per seat but takes 6-9 months to implement and requires significant training may cost more in total than a higher-per-seat platform that is live in 4+ weeks.

How Agileday pricing compares

Transparency: Firms can review pricing before committing to a full evaluation process.

Included capabilities: Agent-driven operations, real-time margins, 4D staffing, MCP server, and access to the emerging cross-firm intelligence.

Implementation: We deliver a 4-week MVP implementation. The platform is designed for fast time-to-value. NPS 80 reflects the adoption experience.

Governance: ISO 27001 certification, dedicated database per customer, enterprise permissions, and audit trails are included, not sold as enterprise add-ons.

No ecosystem dependency: We do not require a separate CRM or ERP license. Agileday integrates with existing systems but does not create additional licensing dependencies.

The per-seat comparison matters. But the more relevant comparison is total cost of ownership over three years: subscription + implementation + training + integration + the opportunity cost of delayed value.

The pricing question behind the pricing question

The real question is not "what does Kantata cost?" It is "what does your PSA investment buy?"

A platform that analyzes your historical data and recommends actions is analytics. Valuable, but your operations team still runs every operation. For the alternative architecture, see Kantata alternatives.

A platform that deploys agents that run your operations, covering staffing, margins, time, and workflows, and compounds intelligence from enterprise firms represents a different investment thesis.

The pricing conversation is a proxy for the architecture conversation. What matters is not the dollar per seat. What matters is what each dollar buys: historical analytics or operational intelligence, manual operations or agent-driven automation, single-firm data or cross-firm benchmarks.

Ask both vendors the same questions. Compare the total cost of ownership. Then ask: which platform supports where your firm is going, not just where it is today.

FAQ

Why does Kantata not publish pricing?
Enterprise PSA vendors typically use custom pricing based on firm size, module selection, and contract terms. This allows for volume discounts and custom configurations but makes comparison harder for buyers. Transparent pricing is a differentiator for vendors that offer it.

Is Kantata expensive compared to other PSA tools?
Kantata is positioned in the enterprise PSA segment, above mid-market tools like Scoro. Exact comparisons require quotes from both vendors. Factor in implementation, training, and Salesforce licensing (if SX) for total cost.

What is Agileday's pricing?
Agileday's per-seat cost is comparable to mid-market tools but includes agent-driven operations, ISO 27001 governance, dedicated databases, and access to the cross-firm intelligence.

Should pricing be the deciding factor?
It rarely should be. Total cost of ownership over 3 years, including implementation, training, adoption speed, and operational value, matters more than per-seat price. A platform that takes 4+ weeks to implement versus 6-9 months creates a time-to-value gap that compounds.